Careers
PART TIME
OFFICE MANAGER | [PDF]
Position OVERVIEW
We are hiring an Office Manager to work closely with our small but growing team of climate & environmental scientists and developers. We seek a trustworthy, independent and creative Office Manager to join our digital office part-time and fill a crucial gap in our organization. Primary responsibilities will include payroll processing, bookkeeping, invoicing, purchasing, time tracking, administrative research, event planning, and executive administrative assistance. The successful applicant will enjoy a high degree of autonomy, and an ability to shape and inform development of administrative processes. Nearly all tasks and duties will be performed online in a highly collaborative environment, necessitating a comfort with online communication, online platforms and modern software. We anticipate this position typically requiring 10 to 20 hours per week of effort, but are open to alternative levels of effort on a candidate-by-candidate basis.
We know that applicants come from a variety of backgrounds, and will consider full and part-time applicants, applicants seeking to work non-traditional hours, and applicants working remotely. Candidates should be based in Sacramento, or Northern California. If your experiences don’t line up with what is outlined below, but you believe you would be a great fit for the project, please still apply so we can learn more about you. This position is remote, non-exempt, and pays hourly.
We know that applicants come from a variety of backgrounds, and will consider full and part-time applicants, applicants seeking to work non-traditional hours, and applicants working remotely. Candidates should be based in Sacramento, or Northern California. If your experiences don’t line up with what is outlined below, but you believe you would be a great fit for the project, please still apply so we can learn more about you. This position is remote, non-exempt, and pays hourly.
responsibilities
Position Responsibilities.
The successful Office Manager applicant will be responsible for:
Administrative Support:
Payroll and Invoicing:
Bookkeeping and Accounts Receivable:
General position requirements:
The successful Office Manager applicant will be responsible for:
Administrative Support:
- Event planning (meetings, team events, workshops)
- Coordination of schedules
- Perform research (example: gathering insurance quotes)
- Fill out government paperwork and forms
- Maintain employee records of compliance and training
- Collect, file, and organize office documents
- Onboard new employees
- Purchase office supplies
- Take notes at meetings
- Organizing documents and digital folders
- Other clerical tasks as needed
Payroll and Invoicing:
- Track effort by employee and project
- Enter hours worked into an online payroll system
- Prepare invoices
Bookkeeping and Accounts Receivable:
- Record financial transactions into bookkeeping software
- Complete banking transactions and record-keeping
- Track, monitor, and report on expenses
- Process employee travel expenses and other reimbursements
- Track outstanding invoices and accounts receivable
General position requirements:
- This position requires a lot of computer work, applicants will need to be capable of working at a desk or computer for the majority of the workday.
- This position involves executing administrative tasks independently, in a timely fashion. This requires applicants to be able to learn new tasks, maintain focus, execute documentation processes, complete tasks independently, make timely decisions without consultation, and communicate clearly with team members.
- Infrequent (once a month) travel to the office in Sacramento, CA to handle documents.
- Infrequent travel to workshops, seminars, conferences, and meetings with our partners.
- Perform other duties as required. We are a small team, and sometimes you’ll have to do tasks that are outside of position scope.
required qualifications
We anticipate applicants meeting most or all of these qualifications.
- Share our values and vision, particularly in creating an inclusive and welcoming workplace
- Flexible and able to reprioritize tasks in a rapidly changing work environment
- Trustworthy and able to pass a background check for working with sensitive information
- Strong organizational skills
- Interest in good digital documentation and digital hygiene practices
- Excellent interpersonal communication skills
- Demonstrated capacity to work independently
- Experience working with online human resources and accounting/bookkeeping software
desired qualifications
We anticipate applicants having some of these qualifications.
- Interest in or affinity for science, particularly environmental or climate science
- Experience working with the State of California (directly or as a contractor)
- Well developed time management skills
- Strong written and oral communication skills, including the ability to produce reports
- Ability to answer phone calls and emails professionally
- Experience working remotely with a distributed team
- Education, experience and/or training that prepares you for listed responsibilities
- Technical writing skills, or experience copy editing
- Prior experience with bookkeeping, accounting and account receivables
About Eagle Rock Analytics
We are a small climate and environmental consulting firm, with a focus on applied research that transforms big geospatial data into understandable information that answers questions. We don’t take profits on public good projects, allowing us to prioritize our clients and stakeholders, maintain professionalism and scientific ethics, and do work without ego. We’re hoping to find people to join our team who agree that slow, steady, methodical, and empathetic is better than a fast-paced, work-hard-play-hard, everyone is a unicorn/rockstar approach.
Benefits & Compensation
The salary for this position will be a minimum of $25 per hour and higher for experienced candidates. We are committed to providing better than a livable wage, which in Sacramento has been estimated to be between $17 and $18 per hour. We are advertising this position as a remote, part-time (10 to 20 hours per week), non-exempt position based in Sacramento, CA but will strongly consider applicants seeking alternative arrangements.
Eagle Rock Analytics offers a flexible workplace with a generous benefit package, including at a minimum, health benefits, retirement (i.e. 6% employer contribution to 401k) and paid time off. As a smaller company we are able to work with employees to meet their needs, and we prioritize work-life balance.
Eagle Rock Analytics offers a flexible workplace with a generous benefit package, including at a minimum, health benefits, retirement (i.e. 6% employer contribution to 401k) and paid time off. As a smaller company we are able to work with employees to meet their needs, and we prioritize work-life balance.
How to apply | Learn more
Questions?: Submit your questions about the application process, position, or working at Eagle Rock Analytics to careers@eaglerockanalytics.com.
To Apply:
Deadline and Process: We’ll begin reviewing applications as they come in, and will continue to do so until the listings are removed from our website. We will reach out to successful applicants for references and interviews. All applicants will be notified when the position is filled.
To Apply:
- E-mail a resume to careers@eaglerockanalytics.com with the subject line of “Office Manager.”
- Resume title should be “Lastname Firstname - 2023 Office Manager”
- e.g. “Smith John - 2023 Office Manager.pdf”
- Resume title should be “Lastname Firstname - 2023 Office Manager”
- In the body of the email, indicate your answers to the following questions
- “Are you eligible to work in the United States of America?”
- “Are you a resident of the state of California?”
- Optional: We welcome the submission of a statement of qualifications or cover letter which addresses, in your own words, why you are interested and qualified for the position.
- Please limit replies to 2 pages, with 1” margins and size 12 Times New Roman font.
Deadline and Process: We’ll begin reviewing applications as they come in, and will continue to do so until the listings are removed from our website. We will reach out to successful applicants for references and interviews. All applicants will be notified when the position is filled.
